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Job type: Administration
Date: Posted 2 months ago
Reference: VR/01578
Risk and Compliance Assistant

Risk and Compliance Assistant

Type: Initial fixed-term contract of 6 months (with a possibility to make permanent in the future)

Working hours: 9.00am to 5.00pm; Monday to Friday

This is a full-time role, although part-time hours and/or flexible working arrangements will be considered for exceptional candidates based on their individual circumstances.

Key Responsibilities/Accountabilities:

Assisting the Risk and Compliance solicitor with all aspects of legal compliance on a daily basis.

Duties include:

  • Firm-wide training – Inputting webinars and other training on the training portal and ensuring compliance
  • Internal training – Assisting with internal departmental compliance training
  • Downloading training records for leavers and adding new starters to the portal
  • Assisting with the audit process, including file selection and audit lists
  • Conveyancing panel work:
  • Keeping the lender panel portals updated and dealing with panel queries
  • New starters:
  • Arranging the new starter talks and ensuring training manuals are up to date
  • Central registers
  • Keeping up to date all central registers including the undertaking, breaches, referral agreements registers
  • Quarterly reviews:
  • Assisting with the collation of risk data for the quarterly reviews
  • Assisting with the requirements for the accreditations including the annual Lexcel audit process
  • Assisting with survey monkey questionnaires for PII renewal and diversity data
  • Assisting with updating all firm-wide policies in line with the firm’s obligations under Lexcel, CQS, GDPR, AML.
  • Dealing with all compliance queries or complaints in the absence of the compliance solicitor

Skills and Experience:

  • Excellent communications skills (both written and verbal)
  • Be highly IT literate
  • Have developed legal research skills
  • Have an understanding of AML/CTF know your client procedures (i.e. the Money Laundering Regulations 2017), data protection (GDPR/DPA 2018) and Lexcel accreditation.
  • Possess a good eye for detail and
  • Be able to work to tight deadlines.
  • Background in or experience of compliance / practice management in a reputable law firm or other regulated organisation (i.e. accountants’ practice or financial institution)

Qualifications and Training:

  • Educated to Degree level (minimum)
  • Strong and competent user of MS Word, Excel, PowerPoint and Outlook
  • Desired:
  • Advanced IT skills/training
  • Any additional further learning or professional development in a legal discipline and/or in the areas of compliance, anti-bribery and corruption and/or legal practice management.

Please note:
As you can appreciate we are currently overwhelmed with applications of individuals looking for both short term and permanent work and we can therefore only contact those applications that have relevant skills for positions that we currently have available. Should you not hear from us within a week, please assume you have been unsuccessful on this occasion.
In line with the GDPR Regulations, we are making you aware that in order to proceed with your application, we will need to contact you via email, telephone and/or text message. By submitting your CV to this vacancy, you are agreeing to Job Box Recruitment Limited holding your details in order to enable us to contact you with suitable positions. Details of our Privacy Notice and GDPR Policy can be found on our website or emailed across to you if requested.